Society Secretary: Vacancy

The Shrimpers Trust is seeking a new Society Secretary to join our team. We are reaching out to you, our valued members and supporters, to share this exciting opportunity and invite applications from individuals who are passionate about football, community, and volunteering.

The Secretary is pivotal in maintaining the operational backbone of the Shrimpers Trust, ensuring that our governance structures and administrative functions are executed with the utmost efficiency and integrity. This role is vital for ensuring statutory compliance and the effective implementation of board decisions.

Responsibilities include but are not limited to:

• Statutory Compliance: ensuring that the society complies fully with its statutory and regulatory obligations, maintaining records and documentation to uphold transparency and accountability.
• Governance Promotion: advocating for and implementing best practices in governance within the organisation, ensuring adherence to established rules and guidelines to protect members’ interests.
• Meeting Coordination: organising meetings, including Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), managing logistics, agenda, documentation and minute-taking to facilitate efficient decision-making processes.
• Policy Management: oversee the review and management of society policies, ensuring they are up to date, relevant, and effectively communicated to all members of the Trust.
• Board Support: act as a key liaison between the board and members, ensuring decisions are promptly and accurately implemented, and that Board members are supported in their roles, with access to necessary information and resources. Coordinator of Election processes.
• Documentation and record-keeping: maintain meticulous records of minutes, decisions, and policies, ensuring they are accessible for review and compliant with legal and organisational guidelines.

We are looking for an individual with strong organisational skills, keen attention to detail and a can-do attitude. An understanding of governance and regulatory compliance as they relate to non-profit or community organisations is desirable but not essential, and additional support in this area can be provided by the Football Supporters Association (FSA). Excellent communication skills, both written and verbal, are essential, as is the ability to manage multiple tasks efficiently and foster cooperative relationships with other Board members and stakeholders.

The role is available on an unpaid volunteer basis, and the successful person would be appointed by the Board to fill the position rather than be voted onto it.

If you or someone you know possesses any of the mentioned qualifications and skills and is interested in joining The Shrimpers Trust as its Society Secretary, we encourage you to apply for this exciting opportunity. Please share this message with anyone who might be interested and direct them to membership@shrimperstrust.co.uk to submit their application.

Thank you for your continued support of The Shrimpers Trust. Together, we can continue to make a positive impact on our community and the future of Southend United Football Club.

The Shrimpers Trust is an organisation that values diversity and equal opportunity for all. We encourage applications from all qualified individuals regardless of race, ethnicity, religion, gender, sexual orientation, disability, or age.